Put in simplistic terms; we are there to support you from the first stage all the way through to the end of the defect’s liability period, this is usually six months after practical completion of the build. Please note on practical completion we will not be providing an ‘aftercare’ type service. This will need to be agreed with the principal contractor directly.Double click here to edit this text.

If you're thinking about building a property then we would love to talk to you about how we can manage the project and SAVE you money.

We work with you and your construction team, through every phase of the design and construction, right through to the final handover. We ensure all inspections are carried out, and that all paperwork is filed and signed off. 

At GWE, we can assit with a few phases, depending on when we coe into a project, or we can manage The Works. 

Preparation &
Briefing

This activity is possibly the most critical of the whole project but is often rushed or overlooked. We will chair a formal face to face meeting with you to discuss, in a structured and robust manner, the key headlines of your project to produce a comprehensive Written Project Brief document for distribution and referral to all relevant parties.

Every project is a little different but the meeting will include:

•   User Requirement Study
•   Key Project Headlines with success criteria
•   Quality Aspirations & Minimum Standards
•   Spatial Requirements
•   Stage Design & Construction Programme to Include Timescales and key milestones
•   Budget & Cost Expectations
•   Sourcing of Existing Site Evaluation, Information & Data
•   An Execution Plan with Timescales and Milestones
•   Establish and initiate Change Control Process
•   Preparation

The outputs will be documented and confirmed by the client ahead of the next steps which relate to Concept Design & Feasibility.

Concept Design & Feasibility

A core philosophy at GWE is ensuring that you work with the very best people suitably qualified in the kind of work that you are undertaking, this includes specialist consultants, contractors, suppliers and the like. In order to ensure you get the very best from your project we will go to great lengths to help you find the right team to ensure they deliver the key elements noted down in the brief prepared in the last section.

To achieve this we may work with you to carry out:

•   Agree a shortlist of preferred designers and specialist consultants for consideration based on the key project headlines and success criteria documented in the brief, timescales and objectives.
•   Work with you to independently vet and asses these specialists to determine suitability, availability and fee. As the client you
will instruct these yourself directly as appropriate, we can help with the terms and conditions of this. Once the team is instructed and in place we will chair, manage and document all design meetings to ensure consistent, collaborative working with all those engaged. It is at this stage the team will begin to explore design studies around your requirements.

We will ensure that all design activity is:

•   In line with achieving the brief
•   Is consistent and coordinated across the disciplines
•   Is reviewed to ensure ‘buildability’, completeness and is appropriate
•   Work with your appointed team to build a cost plan and ensure the scheme is value engineered to get the best value
•   Identify all project risks and work with the appointed team to minimise or eliminate them
•   Identify any areas requiring Resource Consent or Building Act.

Other consents

When you are happy we have the right scheme we will look to achieve formal sign off and design freeze on the proposal so we can move into the most costly preliminary phase which is Detailed Design.

Design Coordination of Detailed Design

Our role here is to continue to develop the detail of your design in line with achieving the project objectives included in the brief, we will coordinate the design team to coordinate.

•   Architectural and Engineering Technical Investigations
•   Discussions with Building Control to determine list of consents required and ensure they are fully considered and incorporated within the design
•   Oversee the responses to requests for information by the Territorial Authority and or other legal requirements

•   Ensure all technical matters relating to securing Building Consent are raised with your design team and appropriately discharge
•   Prepare and coordinate design team Building Systems information
•   Prepare and integrate specialist subcontractor Building Systems information
•   Prepare stage Design Programme
•   Specialist subcont

Procurement, Vetting & Appointment of
Contractor

Procurement of the Project: Route of Procurement & Contractor Selection

We will advise, early on, based on your key objectives that have been determined and documented in the brief:

•   Produce a short list of appropriately skilled, experienced and qualified contractors and suppliers.
•   Vet and advise on the suitability of any contractors you may already know or wish to use.
•   Formally invite each selected contractor to tender ensuring high levels of probity and professionalism

Invitation to tender

We will set out the key aspects including, not exclusively, the following:

•   Projected project start and completion dates
•   Pre-qualification requirements and caveats, such as insurances, controls of labour, working hours
•   Liquidity & Credit Referencing
•   References and Performance Feedback

Technical specification, scope of works & performance

•   We will work with your appointed design team and coordinate the design of the various technical specialists to ensure, as much as is practicable, the detail is sufficiently developed to obtain a market price and reasonable programme by minimising delays and disruption on site.

•   We will coordinate the scope of works and identify any potential gaps present at this stage and advise you accordingly.
•   We will work with your design team to prepare the tender pack of information as deemed appropriate following the procurement review.

Tender schedules & tender form

•   We will adjudicate the tender process and ensure that the preferred tenderer

• Declare any proposed deviations to the specifications
• Evaluate and vet the preferred contractors quality systems
• Meet with their key personnel, and if necessary preferred subcontractors
• Review their program
• Understand their cash flow plan and check payment terms
• Check technical data schedules
• Review any ‘tags’ for consideration, agreement or removal

Assist the client with the formal appointment of the contractor based on the most appropriate form of contract including
consulting on variations of terms and conditions

Construction Phase

There are 3 main areas of focus to this part of the instruction these are:
•   The role of Contract Administrator ensuring all parties do what they are contracted to do when they are contracted to do it.
•   The management of the project in respect of programme keeping everyone in check and resolving any issues before they have impact, and should they occur, advising you of any costly delays in advance.
•   The management of the project in respect of quality ensuring you are not subject to the burden of poorly executed or non compliant work producing photographic and other schedules for your project.

These key activities are managed through the application of pre start site meetings, site meeting, random inspections, and project
closedown.

We will ensure that the client is invited to any meeting they may wish to attend. We will ensure that all meetings are documented in formal minutes whilst administering the contract in accordance with the legal mechanisms. We work with the Territorial Authority to ensure that the various stage inspections are undertaken and that records of work are maintained and delivered up on completion. We will inspect at key stages ourselves to ensure that technical matters are dealt with appropriately and in accordance with the specification and materials requirements.

On completion of the project we will issue all relevant documentation and begin the process of setting the ground rules relating to the ‘defects liability period’, communication protocols, expectations and the collation of key documentation relating to PS3/PS4 and Warranties.

We believe we operate in a very collaborative and clear manner ensuring that the whole team remains focused on delivering the objectives set out in the brief document.

Handover & Closedown

This stage of your project is often overlooked; but it is critical, and in some ways more significant than the build process itself.
There is every chance that the builder and his sub-contractors will consider their work complete but in reality your relationship and
ongoing responsibility is only just beginning. We offer the service of ensuring some key tasks are documented and responsibilities apportioned accordingly this includes:

•   Preparing a list of outstanding building matters, what is required to resolve them, by whom and by when. This document becomes the new control document clearly indicating responsibilities.
•   Preparing a owners manual relating to all pertinent materials, products and controls documenting what needs to be done when to ensure your building performs as it was designed into the future.
•   We will document what key paperwork, reports and evidence is required for obtaining final Code Compliance and will organise the final inspection, collation and issue of documents to the Territorial Authority to obtain this.
•   We document a close down meeting scheduled just before the end of Defects Liability to ensure all parties remain focused on finalising all outstanding matters.

At GWE Property, we offer some of the most experienced project management solutions in New Zealand. As a result of our Works Programme we can save clients many thousands of dollars by ensuring the complete construction process is managed well form the start.

It's easy to cut corners, but usually best not to. Trust the management of your construction project to GWE Property and you can rest easy that everything is covered.